BARMY BEETLES LTD Terms and Conditions

Hereinafter “BARMY BEETLES Ltd” shall be known as The Company and the named person making the booking shall be known as The Hirer. It will be deemed that the Hirer accepts responsibility for every person in his or her party and fully agrees to the conditions of hire as follows:-

1. All bookings are to be pre booked only and must be confirmed in writing, with a non refundable deposit paid.

2. In the event of cancellation by the Hirer more than 21 days before the hire period, any deposit paid would be forfeit. Exceptional circumstances may allow partial or complete refund of deposit to be made; (e.g. bereavement, however this is entirely at The Company’s discretion).

3. Full payment must be made no later than 30 days before the Hire period. No refund will be made of monies paid after this time.

4. Late bookings can be made with immediate payment, dependant upon vehicle availability. You will not be allowed to board a vehicle until payment has been made

5. The Company can’t accept responsibility for adverse weather conditions, or acts by other persons or organisations which may impact adversely on the hire period., although we will do all we can to maintain appropriate standards despite difficulties not occasioned by ourselves.

6. Whilst every effort is afforded to maintain the serviceability of the vehicles, responsibility cannot be accepted for mechanical, electrical or material breakdown whatsoever. In this unlikely event, every effort will be made for the immediate repair to the vehicle so that the journey can continue, or where possible The Hirer will be transferred to another vehicle{s} so that the journey can continue. Any reasonable extra cost incurred will be borne by The Company, or refund given.

7. In the event of conditions in 5 or 6 or any other breakdown and or accident, no responsibility will be accepted for missed connections and/or functions, howsoever caused.

8. In the event of a breakdown or accident to the vehicle booked prior to the date of the booking, every effort will be made to supply an alternative vehicle{s} at the Company’s discretion. If this is not acceptable to The Hirer a refund will be made of moneys paid.

9. The Company reserves the right at any time to change/replace/renew the vehicle{s} booked or advertised in order to maintain The Company’s high standards.

10. The consumption of food/food products or drink is not permitted unless authorised by the company and we operate a strict NO SMOKING policy in all of our vehicles.

11. The Hirer (as indicated below) shall be fully responsible and liable for any damage caused both inside and outside the vehicles(s) by The Hirer or any member of his/her party, howsoever caused. This includes incitement to ANY third party which results in damage to the vehicle or its contents. The Hirer will agree to be liable for the total retail cost of the repair and The Company will determine the location of the repairer. In additions, The Hirer will be liable to pay to The Company a fixed daily rate (determined by The Company) whilst the vehicle is out of commission for such repairs, plus any further incurred losses, i.e. lost bookings.

12. The Company can at no time take responsibility for The Hirer’s or any member of his/her party’s possessions used or left in vehicles. The Hirer must make sure all possessions belong to the Hirer or any of his/her party are removed at the end of each rental term. (Employees of The Company cannot hold/store/safeguard any items left in this way.)

13. The Company or its representative{s} /employee{s} reserves the right to refuse entry to the vehicle{s} or to any person{s} they deem unfit, for whatsoever reason, and can refuse to continue the journey if any person{s} behave in a manner which may be detrimental to any other person or the vehicles and its contents. In this event no refund of monies paid will be given.

14. The Hirer will levy a £100.00 cleaning charge if the vehicle{s} are misused through food, drink or illness or whatever the retail cost may be if in excess of this amount to rectify said damage caused.

15. Any extra requests or alterations to the booking (i.e. additional pickup points, change of venue causing extra mileage, or time not made at the time of booking can’t necessarily be entertained, every effort will be made to meet these requirements, although they may necessitate further costs.

16. Once a booking is made and confirmed, the price quoted to The Hirer will not be changed unless The Hirer wishes to make alterations to the booking. Only in the event of fuel prices rising dramatically or for road charging and use of toll roads will we have to charge extra, you will be notified should this be the case.

17. Hire time will be deemed to have started at the time of the first pick up. (Long distances for picking up or dropping off must be agreed before hand.)

18. Due to insurance restrictions/licensing authorities all of our vehicles are designated NON SMOKING. Any infringement of this policy will render the rental invalid monies paid will be forfeited and the rental terminated immediately.

19. Any overrun of booked time due to alterations made on the day of hire must be paid for on the day in cash at a rate of £30 per hour (full hours only).

20. “BARMY BEETLES Ltd” may take photographs at your event; we may use them on our web site or promotional material. If you object please would you advise us at the time of confirmation.

21. We will not be responsible for late or missed connections due to traffic congestion on route to your destination which are out of our control. We will always do everything we can to find alternative routes where possible.

By making a booking, The Hirer has entered into a binding contract with The Company. The Company’s discretion will be exercised by the Directors of The Company in respect of all matters concerning The Company at all times.

IT IS ALWAYS ADVISABLE TO HAVE A BACK UP PLAN SHOULD THE WORST HAPPEN TO ANY VEHICLE YOU MAY HAVE BOOKED FOR YOUR WEDDING DAY, BE IT A WEDDING CAR OR MINI BUS ETC. CHECK THAT YOU HAVE A FRIEND, RELATIVE OR NEIGHBOUR AVAILABLE TO TAKE YOU TO YOUR CEREMONY 'JUST IN CASE'. KEEP LOCAL TAXI FIRMS PHONE NUMBERS TO HAND AND PLEASE CONSIDER WEDDING INSURANCE.

(Should the worst happen and one of our cars breakdown we do have our own back up vehicles but due to the distance from our base it may not always be possible to get one of these vehicles to you in time for you to get to your venue/church in time)